AUDIO VISUAL SERVICE
CCR Event Technology Rentals: 303-768-8555
BADGES
Exhibitor Badges must be picked up at the WESA Show Office in the Expo Lobby. It is the responsibility of the Exhibitor to order and pay for and/or inform all attendees of the badge fees.
CATERING
Contact Kelly Kennedy, 303-292-6278 Ext. 5244 or kellykennedy@kmssa.com. Make advance arrangements for food & beverage service.
CHECK-IN FOR PERMANENT AND TEMPORARY EXHIBITORS
Wednesday, January 8, 8:00 am-7:00 pm
Thursday, January 9, 8:00 am-7:00 pm
Exhibitor check-in islocated in the Expo Building Lobby
All Exhibitors, permanent and temporary, must check-in and attend Market to receive a seniority point for the Market and to pick up badges and Expo Room Keys. WESA does not have keys for permanent Mart Showrooms.
EXHIBITOR CONTRACTS
An Exhibitor contract must be submitted by all Members planning to participate in the Market, even if the Member is a permanent tenant or showing with another Exhibitor. Exhibitors exhibiting together must represent the same company.
COPY SERVICE
Business Center will be located in the Plaza Lobby each Market day.
DISPLAY ITEMS TO RENT
Brede Exposition Services, 303-399-8600; Colt Smith—Showroom set-up and tear down, 303-921-0212
DISPLAY SETUP FOR TEMPORARY EXHIBITORS
Tuesday, January 7, 10:00am-5:00pm. Only displays may be constructed in the Expo, Mart Annex, Mart Booth and Pavilion buildings. No WESA, Mart or Brede staff will be available on Tuesday to provide services for set-up.
EQUIPMENT
Advance order forms enclosed. Services are available during Exhibitor Check-In for an additional $25.00 charge.
FLOWERS/PLANTS
Perfect Petal(fresh): 303-480-0966. Maggie Binet Co.(silk and fresh): 303-888-0304.
FRAUDULENT REGISTRATION
Misrepresentation of status by any attendee will because for removal from show premises. Only registered Exhibitors, Executives, Associates, Personnel, Suppliers and Buyers will be permitted to enter the Market and must pay the appropriate fees. NO GUESTS ARE PERMITTED
FREIGHT CARRIER & SERVICE
DENVER MART IS THE OFFICAL CARRIER FOR THE WESA MARKETS
Denver Mart Contact:
303-292-6278
accountingdept@denvermart.com
YRC
720-281-0928
303-361-7107
Refer to Shipping Instructions
KEYS
Keys for temporary Expo Rooms may be picked up during Exhibitor Check-In in the Expo Lobby. (See Check-In information on this form for hours.) WESA does NOT have keys for permanent Mart show rooms.
LIGHTING
Lighting is provided. Advance order form for additional lighting is under Downloads.
MARKET DAYS/HOURS
Friday, January 10 8:30am – 6:00pm
Saturday, January 11 8:30am – 6:00pm
Sunday, January 12 8:30am – 6:00pm
Monday, January 13 8:30 am -3:00pm
MARKET LOCATION
Denver Mart: 451 E. 58th Avenue, Denver, CO80216
I-25 and 58th Avenue, Exit 215, just north of downtown Denver
SET-UP FOR TEMPORARY EXHIBITORS
Wednesday, January 8, 8:00am-7:00pm
Thursday, January 9, 8:00am-7:00pm
All exhibits must be setup by 7:00pm on Thursday, January 9. Buildings will reopen at 7:30am on Friday, January 10.
Market opens at 8:30am, Friday, January 10.
SET-UP FOR PERMANENT MART EXHIBITORS
Must be completed before opening hour of Pre-Market Day, Thursday, January 9, 8:00 am.
SET-UP FOR PERMANENT MART EXHIBITORS
Must be completed before opening hour of Pre-Market Day, Thursday, January 9, 8:00 am.
MOVE-OUT FOR PERMANENT EXHIBITORS
All samples and exhibits, including Innovation Stations, must remain in place until the 3:00 pm official close of the Market. A $1,000 penalty will be enforced for packing,removing samples, dismantling displays or early closing. Participating permanent tenants must comply.
MOVE-OUT FOR TEMPORARY EXHIBITORS
Monday, January 13 , 2020, 3:00 – 9:00pm All samples and exhibits must remain in place until 3:00pm, the official close of the Market. A $1,000 penalty will be enforced for packing, removing samples or dismantling displays early. Temporary Expo room keys must be returned to the Expo Show Office
OFFICIAL DECORATOR
Brede Exposition Services, 5140 Colorado Blvd.,Denver, CO 80216 Exhibitor Services: 303-399-8600, FAX: 303-321-8694
TRAILERS / PARKING
Unattended trailers and rigs must park in the East Parking Lot. Rigs may be moved back to the Mart Complex lots after 4:00 pm on Sunday, to stage for Move-Out. Move-Outstarts Monday, 3:00 pm. Unattended trailers and rigs will be towed from all Mart Complex lots on Thursday night after Move-In is completed, 7:00 pm. A time limit for parked vehicles on all docks will be strictly enforced.
PAYMENT
CASH, CHECKSOR CREDIT CARDS ARE ACCEPTED FOR PAYMENTS BOTH IN ADVANCE AND ON-SITE. DEBIT CARDS ARE NOT ACCEPTED. $25 charge for returned checks. There will be a $3.00 processing fee on each item for on-site credit card transactions.
PENALTY EXAMPLES FOR RULES VIOLATIONS
$ 300.00. . . . Misrepresentation ofstatusfor badge
$ 300.00 . . . . Failure to complete temporary exhibit space set-up by 7:00pm on Thursday, January 9
$ 300.00 . . . . Failure to complywith published Market hours
$ 300.00. . . . Samples leaving the show floor or Innovation Stations prior to 3:00pm on Monday, January 13
$ 300.00 . . . . Parking unattended trailer/rig on Mart Complex
$ 500.00 . . . . Failure to adhere to display and signage restrictions
$ 625.00 . . . . Failure to have a WESA Exhibitor in exhibit space
$ 5000.00 . . . Plus loss of exhibit space for two consecutive Markets…Subletting
$ 1000.00 . . . Packing early, dismantling, or closing of exhibit space prior to 3:00pm on Monday, January 13.
PRE-MARKET DAY
Thursday, January 9, 8:00 am – 5:00 pm Permanent Mart showrooms MUST be completely set-up and open for Pre-Market. Pre-Market is ONLY for participating Exhibitors in permanent Mart showrooms. No appointments or buyers are allowed in any temporary exhibit area on Pre-Market Day.
SHIPPING INSTRUCTIONS
DENVER MART IS THE OFFICIAL FREIGHT CARRIER FOR THE WESA MARKETS. DM contact: 303-292-6278 or accountingdept@denvermart.com. This means drayage charges for freight shipped to the Market. To ship cost-effectively,read and complete the enclosed Material Handling Rate Schedule and Order Form. **To receive your shipments, be sure to indicate a Building (Pavilion, Expo or Mart) and the exhibit space number.
SIGNAGE
Advance-ordered signs are placed for each exhibit space prior to opening hour of Market. Custom signs are available from Brede Exposition Services, 303-399-8600.
SIGNAGE & DISPLAY GUIDELINES
For both safety and uniformity, exhibit booth signage may extend only an additional six (6’)feet above the eight(8’) foot drape height of an exhibit space. All signage above eight(8’) feet must be single-sided, with high-quality graphics or text facing only the front side of the booth. Front side graphics may contain only Company logo and/or Company name. Only company lines or names listed in the Market Directory or Supplement can be displayed. All graphics above eight(8’) feet must be approved by the WESA office at least thirty (30) days prior to Market. Back sides of signs above eight(8’) feet must be blank and finished, along with the sides and edges; no advertisement for sales, show specials or similar are allowed. Signs must not affect the structural integrity of an exhibit space or of any adjacent exhibit spaces. See rule #14. The penalty for this rule infraction is automatic and is $500, minimum.
SPACE ASSIGNMENT FOR TEMPORARY EXHIBITORS
Space assignment notification will be sent out by November 1, 2019. Notifications will be mailed and emailed.
SUPPLIERS
Non-exhibiting Suppliers ( those who are selling to WESA Exhibitors )must pay an entrance fee.
