AUDIO VISUAL SERVICE
Brian Brothers, 214-912-0080 or brian@planetproductions.com
Mike Smith, 817-988-5648 or mws_75167@yahoo.com
BADGES
Exhibitor Badges must be picked up at the WESA Show Office in the WTC Lobby.
CATERING
Levy Restaurants, 214-746-3651. Michael Como, mcomo@levyrestaurants.com
Only DMC approved caterers are allowed access to the buildings for delivery directly to showrooms.
CHECK-IN FOR PERMANENT AND TEMPORARY EXHIBITORS
Monday, January 11, 8:00am-5:00pm
Tuesday, January 12, 8:00am-5:00pm
Wednesday, January 13 , 8:00am-5:00pm
Exhibitor Check-In is located in the WTC Lobby
All Exhibitors, permanent and temporary, must check-in and attend the Trade Show to receive a seniority point for the Trade Show and to pick up badges. WESA does not have keys for permanent showrooms.
EXHIBITOR CONTRACTS
An Exhibitor Contract must be submitted by all Members planning to participate in the Trade Show, even if a Member is a permanent tenant or showing with another Exhibitor. Exhibitors exhibiting together must represent the same company.
COPY SERVICE
American Showroom Concepts, 1st floor, WTC #141
Federal Express/Kinkos, 1st floor, WTC #109
Xpress Copy, 1st floor, WTC #101-A
DISPLAY ITEMS TO RENT
GES – Click HERE for rental items.
EQUIPMENT
All equipment orders placed through GES. Click HERE to order Free Equipment.
FLOWERS/PLANTS
All Occasions Florist, 214-528-0898 or alloccasionsdallas.com
Botanical Mix, 972-807-2789 or 214-546-3162 or info@thebotanicalmix.com or botanicalmix.com IDHC #1D110
FREIGHT CARRIER & SERVICE
GES – See Shipping Instructions
KEYS
Permanent Showroom keys can be picked up at Protective Services, WTC #113
LIGHTING
Lighting is provided. Additional lighting is available through GES. Click HERE for additional lighting.
TRADE SHOW DAYS/HOURS
Thursday, January 14 – 8:30am – 6:00pm
Friday, January 15 – 8:30am-6:00pm
Saturday, January 16 – 8:30am – 6:00pm
Sunday, January 17 – 8:30am – 6:00pm
TRADE SHOW LOCATION
Dallas World Trade Center
2050 Stemmons Freeway, Dallas, TX 25207
SET-UP FOR TEMPORARY EXHIBITORS
Wednesday-Sunday, January 6 – January 10 (Advance notice requested)
Monday, January 11, 8:00am-5:00pm
Tuesday, January 12, 8:00am-5:00pm
Wednesday, January 13, 8:00am-5:00pm
All exhibits must be set by 5:00pm on Wednesday, January 13. The building will open at 7:30am on Thursday, January 14.
The Trade Show opens at 8:30am on Thursday, January 14
SET-UP FOR PERMANENT MART EXHIBITORS
Must be completed before the opening hour of Pre-Trade Show Day, Wednesday, January 13, 8:00am
MOVE-OUT FOR PERMANENT EXHIBITORS
All samples and exhibits must remain in place until the 6:00pm official close the Trade Show. A $1000 penalty will be enforced for packing, removing samples or dismantling displays or early closing. Participating permanent tenants must comply.
MOVE-OUT FOR TEMPORARY EXHIBITORS
Sunday, January 17, 2020, 6:00pm-9:00pm
Monday, January 18, 8:00am-5:00pm
All samples and exhibits must remain in place until 6:00pm, the official close of the Trade Show. A $1000 penalty will be enforced for packing, removing samples, and dismantling of displays early.
OFFICIAL DECORATOR
GES, 1415 N Cockrel Hill Rd, Ste 300, Dallas, TX 75211, 214-443-2566
TRAILERS / PARKING
Trailer parking located in Lot C. Click HERE to view a parking map.
PAYMENT
CASH, CHECKS OR CREDIT CARDS ARE ACCEPTED FOR PAYMENTS BOTH IN ADVANCE AND ON-SITE. DEBIT CARDS ARE NOT ACCEPTED. $25 charge for returned checks. There will be a $3.00 processing fee on each item for on-site credit card transactions.
PENALTY EXAMPLES FOR RULES VIOLATIONS
$300.00……….Failure to complete temporary exhibit space set up by 5:00pm on Wednesday, January 13
$300.00……….Failure to comply with published Trade Show hours
$300.00……….Samples leaving the show floor prior to 6:00pm on Sunday, January 17
$500.00……….Failure to adhere to display and signage restrictions
$5000.00 plus loss of exhibit space for two consecutive Trade Shows…Subletting
$1000.00……….Packing early, dismantling or closing of exhibit space prior to 6:00pm on Sunday, January 17
$3700.00……….Failue to open your exhibit space during the entire Trade Show
PRE-TRADE SHOW DAY
Wednesday, January 13, 8:00am-5:00pm
Permanent DMC showrooms MUST be completely set-up and open for Pre-Trade Show. Pre-Trade Show is ONLY for Exhibitors in permanent showrooms. No appointments or buyers are allowed in the temporary exhibit area on Pre-Trade Show Day.
SHIPPING INSTRUCTIONS
GES IS THE OFFICIAL FREIGHT CARRIER FOR THE WESA TRADE SHOWS
GES Contact:
To ship cost effectively, read and complete the Material Handling Rate Schedule. Click HERE to view.
SIGNAGE
Advance-order signs are placed for each exhibit space prior to opening hour of the Trade Show. Custom signs are available through GES.
SIGNAGE & DISPLAY GUIDELINES
For both safety and uniformity, exhibit booth signage may extend only an additional six (6’)feet above the eight(8’) foot drape height of an exhibit space. All signage above eight(8’) feet must be single-sided, with high-quality graphics or text facing only the front side of the booth. Front side graphics may contain only Company logo and/or Company name. Only company lines or names listed in the Market Directory or Supplement can be displayed. All graphics above eight(8’) feet must be approved by the WESA office at least thirty (30) days prior to Market. Back sides of signs above eight(8’) feet must be blank and finished, along with the sides and edges; no advertisement for sales, show specials or similar are allowed. Signs must not affect the structural integrity of an exhibit space or of any adjacent exhibit spaces. See rule #14. The penalty for this rule infraction is automatic and is $500, minimum.
SPACE ASSIGNMENT FOR TEMPORARY EXHIBITORS
Space assignment notification will be sent out by November 1, 2020. Notifications will be mailed and emailed.
SUPPLIERS
Non-exhibiting Suppliers (those who are selling to WESA Exhibitors) must pay an entrance fee.
