June 2019 Market

Trade Show
Market Days & Hours: 
Wednesday, June 19, 2019 - 8:30am to 5:00pm
Thursday, June 20, 2019 - 8:30am to 5:00pm
Friday, June 21, 2019 - 8:30am to 5:00pm
Market Location: 

Denver Mart: 451 E. 58th Avenue, Denver, CO 303-292-6278
1-25 and 58th Avenue, Exit 215, just north of downtown Denver

Contract Deadline: 
Monday, March 18, 2019
General Membershp Meeting: 

WESA Members only. Friday morning breakfast meeting and Board elections.

Friday, June 21, Mart Annex- third floor. Breakfast – 7:00 a.m. Meeting and Board elections – 7:15 a.m.-8:30 a.m.

Policies
Badges: 

Exhibitor Badges must be picked up at the WESA Show Office in the Pavilion Lobby..
It is the responsibility of the Exhibitor to order and pay for and/or inform all attendees of the badge fees.


Cash, check or credit cards are accepted on-site. The will be a $3.00 processing fee for each item included in on-site credit card transactions.

Contracts: 

A contract must be submitted by all members planning to participate in the market, even if you are a permanent tenant or showing with another member. Members exhibiting together must represent the same company.

Suppliers: 

Suppliers (those who are selling to WESA Exhibitors) must pay an entrance fee of at least $250.

Parking Procedures: 

Unattended trailers and rigs must park in the East Parking Lot (See diagram).

Rigs may be moved back to the Mart Complex lots after 4:00 pm on Friday, to stage for move-out. Move-out starts Friday, 5:00 pm.

Unattended trailers and rigs will be towed, at Exhibitors Expense, from all Mart Complex lots on Tuesday night after move-in is completed, 6:00 pm.

Payment Information: 
CASH, CHECKS OR CREDIT CARDS ARE ACCEPTED FOR PAYMENT BOTH IN ADVANCE AND ON-SITE. $25 charge for returned checks or declined credit cards. DEBIT CARDS ARE NOT ACCEPTED. There will be a $3.00 processing fee for each item included in on-site credit card transactions.
Penalty Examples for Rules Violations: 

$300.00 . . . . Misrepresentation of status for badge
$300.00 . . . . Failure to complete temporary exhibit space set-up by 8:30 p.m. on Wednesday, June 19
$300.00 . . . . Failure to comply with published Market hours
$300.00 . . . . Samples leaving the show floor or Innovation Stations prior to 5:00 p.m. on Friday, June 21
$500.00 . . . . Failure to adhere to display and signage restrictions
$425.00 . . . . Failure to have a Member present in the temporary exhibit space during Market hours
$5000.00 . . . . Plus loss of exhibit space for two consecutive Markets...Subletting
$2175.00 . . . . Failure to open your listed exhibit space during the entire Market

Services
Audio Visual Service: 

CCR Event Technology Rentals; 303-678-8555

Catering: 

Contact Kelly Kennedy, 303-292-6278 ex. 5244 or kellykennedy@kmssa.com. Make advance arrangements for food and beverage service.

Display Companies: 
Freight Handling: 

YRC
303-361-7107
720-281-0928

Denver Mart
Contact: 303-292-6278
accountingdept@denvermart.com

 

Shipping Instructions: 

THE DENVER MART IS THE OFFICIAL FREIGHT CARRIER FOR THE WESA MARKETS.
Oscar Nevarez 303-292-6278 ex. 5237.

This means additional drayage charges for freight shipped to Market. To ship cost-effectively, read and complete the enclosed Material Handling Rate Schedule and Order Form.

**To receive your shipments, be sure to indicate a Building (Pavilion, Expo or Mart) and the exhibit space number.

Lighting: 

Overhead lighting is available & electrical outlets are provided for minimum usage. Contact the Denver Mart for additional lighting: 303-292-6278.

Equipment: 

Advance order form enclosed. Equipment available during Exhibitor move-in for additional charge.

Official Decorator: 

Brede Exposition Services, 303-399-8600, FAX: 303-321-8694.

Check-in for Temporary & Permanent Exhibitors
06/17/2019 - 8:00am to 6:00pm
06/18/2019 - 8:00am to 6:00pm

Exhibitor check-in located in the Pavilion Building lobby.

All Exhibitors, permanent and temporary, must check-in and attend the Market to receive a seniority point for the Market.

Move-in for Temporary & Permanent Exhibitors

Monday, June 17, 8:00 a.m.-6:00 p.m.
Tuesday, June 18, 8:00 a.m.-6:00 p.m.

All exhibits must be set up by 8:30 a.m. on Wednesday, June 19.

Buildings will open at 7:30 a.m. on Wednesday, June 19

Market opens at 8:30 a.m.  Be Ready!

Must be completed before opening hour on Wednesday, June 19, 8:30 a.m.

Move-out for Temporary & Permanent Exhibitors

Friday, June 21, 2018, 5:00-9:00 p.m.

All samples and exhibits must remain in place until the 5:00 p.m. official close of the Market.

A $1,000 penalty + loss of space will be enforced for EXHIBITORS packing, removing samples or dismantling display early.

All samples and exhibits must remain in place until the 5:00 p.m. official close of the Market.

A $1,000 penalty will be enforced for EXHIBITORS packing, removing samples or dismantling display early.

Participating permanent tenants MUST comply.

Spaces
Space Assignment for Temporary Exhibitors: 

Space assignment notification will be e-mailed and/or mailed by April 30, 2019. Temporary exhibit space located in Pavilion Building..

Signage: 

Advance-ordered Signs are placed for each exhibit space prior to opening hour of Market. Custom signs are available from Brede Exposition Services 303-399-8600.

Signage & Display Guidelines: 

For both safety and uniformity, exhibit booth signage may extend only an additional two (2’) feet above the eight (8’) foot drape height GUIDELINES of an exhibit space. All signage above eight (8’) feet must be single-sided, with high-quality graphics or text facing only the front side of the booth. Frontside graphics may contain only Company logo or Company name; all graphics above eight (8’) feet must be approved by the WESA office thirty (30) days prior to Market. Backside of signage must be blank, with a clean and finished side and edges; no advertisement for sales, show specials or similar are allowed. Signage must not affect the structural integrity of an exhibit space or of adjacent exhibit spaces.

Penalty for rule infraction is automatic and is $500, minimum.